After you or your third-party logistics (3PL) client have raised an advanced shipping notice (ASN), you can start the receipt process to book in and receive the ASN using the browser version of Mintsoft. This article explains the different methods you can use to receive ASNs and manage your stock.
Note: You cannot receive an ASN until it has been confirmed. Make sure all ASNs are confirmed before you try to receive them.
Receive an ASN
Once you have created an ASN and clicked Confirm ASN, it is ready to be booked in. To receive an ASN:
Click Warehouse, then click ASNs.
Find the ASN you want to receive.
Click Actions, then click Receive.
In the Receive Goods screen, select one of the following methods:
Scan items in: Scan the product, add the quantity, then click Scan. Repeat for all products.
Manually update: In the Items section at the bottom, add the quantity to Quantity Received, select Save from Bulk Actions, then click Go.
Mark all items as received: This marks all items as received and matches the Quantity Expected to the Quantity Received.
Once you have accounted for all items, click Assign Locations And Book In.
Note: Saving stock figures or marking all items as received does not commit the ASN.
Receive an ASN using the alternative method
Warehouse users with the AdminBrowserBasedASN role turned on can use an alternative method to receive an ASN. In the Receive Goods screen:
Click Scan Locations and Stock.
Scan the location barcode.
Scan the product barcode to receive goods.
Note: This feature is only available to users with the AdminBrowserBasedASN role selected.
Assign locations to stock
In the Assign Location screen, you can see all received stock and assign locations:
To book all stock to one location: Select the Location for the product and keep the Assign switch turned on.
To split stock across locations: Change the Quantity, select the Location and keep the Assign switch turned on.
To use default locations: Click Assign To Default Location to assign all stock to its default pick location.
Note: If you are not ready to book in the stock, you can click Mark Awaiting Put-Away.
Add product attributes
You can enter the following product attributes when you assign locations:
Batch numbers.
Best before dates.
Note: You can only add serial numbers through the Mintsoft Mobile App when you book in an ASN.
Complete the booking process
Click Assign. The page refreshes with the updated allocation.
If you are splitting stock, assign the location for any remaining stock, then click Assign again.
Once all stock is allocated, click Book In ASN.
Click Partial Book In ASN to book in further stock that is due to be received.
Click OK on the confirmation.
The ASN is now booked in. Once booked, the stock is reflected against the items in your Product Overview page. The final stage in the ASN process is to complete and invoice the ASN.
Tip: To turn on additional ASN settings, click Settings, then click Customer Account Settings, then click ASN.
Print ASN paperwork
Mintsoft generates ASN paperwork when you create the ASN. This includes a scannable barcode with the ASN ID, a list of products and fields for packers and receivers to sign. To print ASN paperwork:
Go to Warehouse, then ASNs.
Click Actions to the right of the relevant ASN.
Click Paperwork.
Note: The Quantity Received field is intentionally blank. This allows the receiver to hand-write the quantity received and sign to confirm the amounts are correct.
Correct mistakes on an ASN
If you entered the incorrect received quantity on the ASN and have not already booked it in (the status is not BOOKEDIN), you have the following options:
In the Receive Goods screen: Update the Quantity Received column if you have not booked the stock into a location.
In the Assign Location screen: Click the red button to unbook stock, then book it in another location or change the quantity. Use this option if you have already booked the stock into a location.
Warning: You can only make these changes if the stock has not been allocated to orders or manually transferred to other locations. If the ASN is marked as BookedIn, you cannot amend the data, but you can use the Book Inventory page to manually adjust the stock.
Delete unprocessed ASNs
You can safely delete unprocessed ASNs without any impact on stock. This is because inventory levels are not affected until ASNs are fully booked into the system.
Print product labels
If you need to, you can print product labels when you receive goods on the ASN. This requires the products to be set to require labelling. To print product labels when receiving an ASN:
In the Receive Goods screen, scroll down to the Items section.
Tick the Requires Labelling column for the products you want to generate labels for.
From the Bulk Actions dropdown, select Generate Labels.
Click Go.
Select the quantity of labels required for each product.
Select the template you want to use.
Click Generate.
Troubleshoot common errors
Partial bookings: Mintsoft does not update stock unless the ASN is fully booked in.
Booking errors: Check you have selected and confirmed the correct ASN, and that all items are assigned and booked in properly.
Put-away oversights: Make sure you select Mark Put-Away Complete after booking. If you do not, stock may not be updated to the Booked in status.