The ASNs feature on the Access Mintsoft app allows you to receive and put away ASNs in Mintsoft. Purchase Orders (POs) must be raised as an ASN (Advanced Shipping Notice) before they can be viewed and receipted on the Access Mintsoft app.
Note: You cannot receive an ASN until it's been confirmed. Ensure all ASNs are confirmed before attempting to receive them.
Confirming an ASN
Before you can receive an ASN using the Access Mintsoft app, confirm the ASN in Mintsoft. Once you've added all items to the ASN and you're ready to submit it, go to the Manage ASN screen and click Confirm ASN.
Now the ASN is ready to be received using the Access Mintsoft app.
How to receive the ASN
When receiving an ASN on the Access Mintsoft app, there are three methods you can use
Mark as Delivered (receipt later): Marks the ASN as delivered to the warehouse. The goods will be receipted later.
Receive to Goods In Location: The Goods In location acts as an interim location before assigning to the picking location.
Additional information regarding goods in locations can be found on our Location Types help guide.
Receive to Storage Location: The storage (picking) location is the traditional method of booking in an ASN, where you book the stock directly into the usual location(s) where the stock is held.
Receive to Carton/Pallet: To learn more, please review our Receive to Carton/ Pallet help guide.
ASNs - Receive to goods in location
To receive an ASN to a goods in location on the Access Mintsoft app, please do the following:
Within the Access Mintsoft app select ASNs.
Scan or select an ASN.
Select Receive to Goods In Location.
The location must have the Goods In location type selected to use this method.
Scan or select a Goods In Location.
Confirm the location selection.
Next, scan the SSCC or Product Barcode.
Select or scan the product to increase the Quantity to book in.
Select Confirm Quantity.
If the full quantity hasn't been received yet, press the back arrow in the top left corner to be brought back to the contents of the ASN.
Repeat for any additional products.
The ASN will then be marked as Awaiting Put Away.
ASNs - Awaiting Put Away
To book in an ASN that's awaiting put away on the Access Mintsoft app, please do the following:
Within the Access Mintsoft app select ASNs.
Scan or select an ASN from the Awaiting Put Away tab.
Scan the Goods In Location.
This will show in the top right corner for reference.
Next, scan the SSCC or Product Barcode.
Select or scan the product to increase the Quantity to book in.
Select Confirm Quantity.
Select or scan the Location Barcode.
Repeat for any additional products.
Finally, select one of the following actions -
Partial Book ASN: The ASN has arrived and had most of the stock booked in but not all of it.
Mark ASN Complete: The ASN has reached its final state and has been completed and ready to be invoiced.
Mark Awaiting Put Away: The ASN will show within the Awaiting Put Away tab.
ASNs - Receive direct to storage location
To receive an ASN to a storage (picking) location on the Access Mintsoft app, please do the following:
Within the Access Mintsoft app select ASNs.
Scan or select an ASN.
Select Receive to Storage Location.
Next, scan the SSCC or Product Barcode.
Select or scan the product to increase the Quantity to book in.
Select Confirm Quantity.
If the full quantity hasn't been received yet, press the back arrow in the top left corner to be brought back to the contents of the ASN.
Scan or select the Location Barcode.
Repeat for any additional products.
Finally, select one of the following actions -
Partial Book ASN: The ASN has arrived and had most of the stock booked in but not all of it.
Mark ASN Complete: The ASN has reached its final state and has been completed and ready to be invoiced.
Mark Awaiting Put Away: The ASN will show within the Awaiting Put Away tab.
Receiving example
ASN - Navigation Overview
Options Menu
When viewing the contents of the ASN on the Access Mintsoft app, you can click the three dots in the top right corner to open the Options Menu:
Within the Options Menu there are actions you can take regarding the ASN:
Add unexpected product: Allows you to add an item that is not part of the ASN but needs to be received.
Change delivery type: Used when the supplier changed the delivery format (e.g., from Pallet to Carton).
Change location: Allows you to change the goods in location that the ASN has been assigned to. This option only appears when receiving to a goods in location (not available when receiving directly to storage location)
Reprint Carton/Pallet Label: Allows you to reprint labels for cartons or pallets that have already been received. This option appears only when ViewStorageMedia permissions are enabled, and cartons/pallets have been received.
Log hours: Allows you to log the time spent working on the ASN.
ASNs FAQ
Can we take photos when receiving an ASN on the Access Mintsoft app?
Photos cannot be taken on the Access Mintsoft app when receiving an ASN. But attachments such as PDF's, Images etc. can be uploaded to ASNs on the web version of Mintsoft.
Can you stop users on the mobile app over-receiving on a ASN?
The Access Mintsoft app does not prevent users from over-receipting on an ASN, but it does provide a warning if they attempt to receipt more than expected. A message will appear notifying them of the unexpected quantity, along with a warning before confirming the book-in of the ASN. If extra stock is received on an ASN, log it as an Unexpected Product with the additional quantity.