Mintsoft can generate an additional document to print when shipping dangerous goods, the dangerous goods document automatically pulls data from the dangerous goods section on the product data in Mintsoft.
The Dangerous Good document is generated at point of despatch not when the order imports, this is due to potential changes (Courier, Items, etc.) that could occur while fulfilling the order. Once a shipment has been generated the Dangerous Goods document will be available to view and print on the Scan Actions page.
Important: This feature requires the use of the Order Rules module, please speak to your Account Manager to learn more.
The setup is split into three main sections:
Dangerous Goods Document Setup.
Courier Service Setup.
Order Rule Setup.
Dangerous Goods Document Setup
Create the document
To create the dangerous goods document, please follow the steps below:
Note: Please download the attached template at the bottom of this guide if you want a document to build from.
Open Microsoft Word.
Create a table with two default rows and as many columns as you require.
The first row is the title of the attribute (UN Number, Packing Code, etc.).
The second row is the corresponding value from the Merged Pick Table list below.
You can add the fields by clicking Insert next Quick Parts, then Fields.
From the list of field names select MergeField.
In Field Name, enter a value from the Merge Pick Table list in the Available Tags section below.
The table needs to have TableStart:DangerousGoods first and end with TableEnd:DangerousGoods.
Choose the Format as (none).
Click OK.
Repeat steps 5-9 to add all required Merge Fields.
Then add any other additional tags from the list below.
Images and logos can also be added.
Save the document as .docx (Other formats like PDF are not supported).
Available Tags
UN_NUMBER
CLASS
PROPER_SHIPPING_NAME
PACKING_CODE
TUNNEL_CODE
LIMITED_QTY
FULL_PROPER_SHIPPING_CODE
CONTENT_ID
LITRES_IN_TOTAL
PACKAGING_DESCRIPTION
PACKAGING_INSTRUCTIONS
FREEZING_POINT
NET_MASS
TOTAL_MASS
Upload the document
Once you have created the Dangerous Goods document, the next step is to upload it to Mintsoft:
Click Settings then Label / Document Templates.
Click Add New Label Template.
(3PL Only) Select the Client or keep as ALL.
Set the Type as DangerousGoods.
Set the Paper Size.
Click Choose File to upload the dangerous goods document.
In the Name field, enter either Road or Air.
Air/Road is then used on courier services to determine which document type is generated - so adjust any relevant courier services to the transport method
Finally, click Add.
Courier Service Setup
Any courier services you want to ship dangerous goods with must have the corresponding Transport Mode selected:
Click Shipping Management then Couriers.
Click Manage Courier Services against the courier you want to manage.
Click Edit against the courier service you want to manage.
Select the correct Transport Mode.
This must match the name of the document you uploaded.
Road and Air are supported.
Click Update to save changes.
Order Rule Setup
To successfully generate the dangerous goods document when required, you must create an order rule:
Click Settings then Order Rules.
Click Add New Rule.
(3PL Only) Set the Client.
Set the Warehouse and Channel.
Set the Action as AddTag.
This is how the system identifies the document is required to generate.
Enter DangerousGoods in the Param field.
Click Update to save your configuration before adding conditions.
Within the Conditions section, set the Field to ProductHazardousUNNumber.
Set the Operator to IsNotEmpty.
Finally, click Add.
Note: The order rule condition ProductHazardousUnNumber refers to the Hazardous UN Number on the Hazardous Details tab, not the UN Number – 4 Digit Hazardous Materials on the Extra Details tab of the product.